Manage Employees and User Profiles

Employee records and user profiles

Employees is your company directory. An employee record stores a person's contact details, job title, and employment status. A linked user profile gives that person an app identity. Not every employee record has to be linked to a user profile.

Find and maintain employees

• Search bar – find people by name, email, or job title.
• Employee table – Name, Contact, Job Title, Status (Active/Inactive),

and Linked Profile (whether the record is connected to an app user account).

• Actions (right of each row) – link a profile and edit the record.
• Add Employee (top right) – create a new employee record.

Add or update an employee

1. Select Add Employee and enter the person's name, contact information, and job title.
2. Link the employee to a user profile only when they need to sign in or own work in ReflectHub.
3. Update the same record when contact details or responsibilities change.
4. Set former employees to inactive instead of deleting them so historical project records remain understandable.